Create Accessible Spreadsheets

As you create spreadsheets, use the following common practices to help ensure accessibility and usability for everyone.

Descriptive File Name

Clear and Concise Content

  • Write in plain language, avoiding jargon.
  • Include info about each sheet in cell A1.
  • Give sheets concise and unique names to differentiate.

Accessible Link Text

Color and Contrast

Accessible Images

Accessible Tables

  • Use a simple table structure.
  • Give tables a descriptive name.
  • Use table headers.
  • Avoid blank cells, columns, and rows.
    • If you must have blank cells, enter “no data.”
  • Place tables on a separate sheet for simpler navigation.
  • Use cell styles to indicate row headings.
  • Give tables a meaningful name on the Table Tools Design tab
  • Create clear labels for columns and rows.

Check for Accessibility

As you design, develop, or create digital content, it is important to check the accessibility. For a list of commonly used checkers, guides, and checklists, visit the Check for Accessibility page.