How to Make Spreadsheets Accessible

Accessibility Practices

Use the following accessibility practices to make spreadsheets accessible and improve usability for everyone.

  • Write in plain language, avoiding jargon.
  • Include info about each sheet in cell A1.
  • Give sheets concise and unique names to differentiate.
  • Use a simple table structure.
  • Give tables a descriptive name.
  • Use table headers.
  • Avoid blank cells, columns, and rows.
    • If you must have blank cells, enter “no data”.
  • Place tables on a separate sheet for simpler navigation.
  • Use cell styles to indicate row headings.
  • Give tables a meaningful name on the Table Tools Design tab
  • Create clear labels for columns and rows.

Check for Accessibility

As you design, develop, or create digital content, always check accessibility.