Create Accessible Documents

As you create word-processing documents or text files, use the following common practices to help ensure accessibility and usability for everyone.

Descriptive File Name

Clear and Concise Content

Headings and Structure

Headings help users quickly understand the information hierarchy to identify main points and topics. Heading styles also allow screen reader users to navigate content more efficiently by jumping to different sections and accessing desired information quickly. Clear and descriptive headings also help with comprehension and reduce cognitive load by breaking the text into manageable sections, making scanning and locating specific information more accessible.

Accessible Link Text

Color and Contrast

Accessible Images

Accessible Tables

  • Use a simple table structure.
    • Avoid merging or splitting cells and using nested tables when possible.
  • Break up a complex table into multiple tables.
  • Add a header row to your data table.
  • Do not use tables for page layout.
  • Create accessible tables in Microsoft Word.

Check for Accessibility

As you design, develop, or create digital content, it is important to check the accessibility. For a list of commonly used checkers, guides, and checklists, visit the Check for Accessibility page.