As you create presentations, use the following common practices to help ensure accessibility and usability for everyone.
Descriptive File Name
- Provide a descriptive document file name and title (Indiana University)
- Microsoft video on creating accessibility file names
Clear and Concise Content
- Write in plain language, avoiding jargon.
- Use a unique title on each slide.
Design & Slide Layout
- Use accessible PowerPoint templates.
- Use slide layouts to ensure consistent structure.
- Make changes to the template design within the slide master.
- Check slide reading order.
Color and Contrast
- Ensure the contrast ratio between text and background colors is at least 4.5:1 for normal text and 3:1 for large text.
- Do not use color as the only method to convey meaning.
- Include an additional descriptive component such as text, patterns, or shapes.
- Learn more about Contrast and Color Accessibility (WebAIM).
Readability and Text Formatting
- Use sans serif fonts (such as Arial or Helvetica).
- Use a font size of about 24 points or larger.
- Be concise. Your presentation should have more slides with fewer words per slide.
- Use bullets and ordered lists.
Accessible Link Text
- Link text should make the destination of the link clear.
- Avoid phrases like “click here,” “learn more,” and “read more.”
- Visit WebAIM’s article on Link Text and Appearance to learn more.
- Add accessible hyperlink text and ScreenTips
Accessible Images and Visuals
- Explore the DIAGRAM Center guide for how to describe non-text content for charts and graphs.
- Learn how to add alt text to visuals in Microsoft PowerPoint.
- Use the Alternative (Alt) Text Guide by The Ohio State University
Accessible Audio & Video
- Embedded media (video and audio files) need captions or subtitles.
- Add closed captions or subtitles to media in PowerPoint.
Check for Accessibility
As you design, develop, or create digital content, it is important to check the accessibility. For a list of commonly used checkers, guides, and checklists, visit the Check for Accessibility page.
- Accessibility features in video playback on PowerPoint (Microsoft)
- Create accessible slides video (Microsoft)
- How to Make Your Presentations and Meetings Accessible to All (W3C Web Accessibility Initiative)
- Make your Google presentation more accessible (Google)
- Make your PowerPoint presentations accessible (Microsoft)
- PowerPoint Accessibility (WebAIM)
- Tips for creating and delivering an effective presentation (Microsoft)
- Contracted Document Remediation Providers