Ensuring multimedia content is accessible benefits everyone — from people with disabilities to users in noisy environments or those who prefer text-based learning. This guide outlines effective practices and requirements for making your audio and video content inclusive and compliant with accessibility laws.
Faculty looking for tools to assist with creating accessible course materials can visit the Missouri Online website.
Core Accessibility Features
1. Captions
Captions are time-synced text that includes dialogue, speaker identification, and meaningful sounds (e.g., music, effects). Captions help individuals who are deaf or hard of hearing, and improve comprehension in challenging environments.
- Tip: Always review and edit autogenerated captions for accuracy.
- Resource: YouTube Captioning | Amara Captioning
2. Transcripts
Transcripts provide a full text version of spoken and visual content, enabling access via screen readers or Braille devices for users who are deafblind or prefer reading.
- Include speaker names and describe key visuals.
- Best in HTML format for accessibility.
3. Audio Descriptions (AD)
Audio descriptions narrate essential visual elements in media. They support users who are blind or have low vision.
- Prefer integrating descriptions into the script.
- How to Add Audio Descriptions in Panopto
4. Real-Time Captioning (CART)
CART displays live spoken content as text in real-time during events or lectures.
- Useful for live audiences who are deaf or hard of hearing.
- Delivered via screen, browser, or device.
Supported Technologies
- Panopto
- Canvas-integrated tool for recording and captioning lectures.
- VoiceThread
- Canvas-based tool for interactive presentations with captioning support.
- Zoom
- Enable live captions and real-time transcripts for meetings.
- Microsoft Teams
- Teams offers live transcription during meetings, providing real-time captions to support accessibility.
Contracted Service Providers
The University offers pre-approved vendors for human-generated:
- Captioning
- Transcription
- CART services
Why Use Vendors?
- Meet IT and procurement standards.
- No RFP needed — faster service.
- For help with pricing, contact UM Procurement/Supply Chain Operations.
Live Event Captioning Guide
To ensure inclusive live events:
- Choose a Captioning Provider
Providers will assist with process, availability, cost, and setup. - Plan Display Setup
Use large screens with good sightlines; consider livestreaming captions. - Enable Audio Access
Audio can be streamed using common tools. - Coordinate with Technical Staff
Ensure AV teams are prepared and equipped. - Budget Ahead
Captioning costs fall on the event organizer.